I am committed to safeguarding and protecting your information. When I ask you for any information it will only be used according to this privacy statement.
For the purposes of Data Protection Act 2018 and General Data Protection Regulation 2016 Judith O’Hagan name is the data controller of 14 Chamberlain Street, Wells, Somerset BA5 2PF.
Any e-mails, texts, Whatsapp messages or other communications will be deleted at any time but not later than one month after receipt unless they form part of your notes or are needed for income tax purposes in which case they will be kept for seven years as above.
Your telephone number will be stored on my mobile phone. If I change telephones then your details will be deleted on the old phone. If any reports are provided on your behalf then these will be stored for seven years, password protected. I store a note of your appointments in my diary. This is kept for up to seven years.
At the end of these periods respectively I will confidentially shred all paper copies and I will use a specialist software programme to delete any data stored online. If I die or am incapacitated then you will be informed and your notes will be confidentially shredded in three months.
I will not use contact information or your session notes for any other purpose other than in this notice and my contract. If for any reason I am asked to provide a report of the sessions – eg. at your request – then this will be sent to you, password protected, for your approval before it is provided to the person requesting it.
You also have the right to ask me to change any information that I hold that is incorrect and to ask me to delete any information that I hold about you. I will do this except for any information I need to hold for legal purposes such as my business tax purposes.